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| newcomers:gettingstarted [2023/03/23 08:44] – [UZH style] iwn | newcomers:gettingstarted [2023/09/15 11:21] (current) – [PhD students] iwn |
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| ==== CERN & CMS schools ==== | ==== CERN & CMS schools ==== |
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| [[https://twiki.cern.ch/twiki/bin/viewauth/CMS/CMSschoolsCommittee|Here]] is kept a list of **CMS schools**, and [[http://physicschool.web.cern.ch/PhysicSchool/|here]] is the CERN school. | [[https://twiki.cern.ch/twiki/bin/viewauth/CMS/CMSschoolsCommittee|Here]] is kept a list of **CMS schools**, (e.g. [[https://indico.cern.ch/event/1257234/page/29173-previous-cmsdases|DAS School]]), and [[http://physicschool.web.cern.ch/PhysicSchool/|here]] is the CERN school. |
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| * [[http://www.physik.uzh.ch/en/internal.html|Internal information of UZH Physik-Institute]] contains notes on the printers, linux and batch systems (for some pages you need to be logged into the UZH linux cluster). | * [[http://www.physik.uzh.ch/en/internal.html|Internal information of UZH Physik-Institute]] contains notes on the printers, linux and batch systems (for some pages you need to be logged into the UZH linux cluster). |
| * As a staff member (//Mitarbeider//), you can use the printing machines on campus for free via UZH-PrintPlus. Full instructions are [[https://www.zi.uzh.ch/de/staff/workplace-collaboration/uzhprintplus/4staff.html|here]]: | * As a staff member (//Mitarbeider//), you can use the printing machines on campus for free via UZH-PrintPlus. Full instructions are [[https://www.zi.uzh.ch/de/staff/workplace-collaboration/uzhprintplus/4staff.html|here]]: |
| - Check with [[ https://www.physik.uzh.ch/en/internal/hw-printer/test-page.html|this link]] whether your shortname is associated with the Physik-Institute. | - Check with [[ https://www.physik.uzh.ch/en/internal/hw-printer/test-page.html|this link]] whether your shortname is associated with the Physik Institut. |
| - Install [[https://www.zi.uzh.ch/en/support/it-workplace/uzhprintplus/secure-print/install-printer.html|UZH-PrintPlus (SecurePrint)]] on your computer. | - Install [[https://www.zi.uzh.ch/en/support/it-workplace/uzhprintplus/secure-print/install-printer.html|UZH-PrintPlus (SecurePrint)]] on your computer. |
| * [[meetings:meetings|Here]] is a list of UZH and CMS meetings. | * [[meetings:meetings|Here]] is a list of UZH and CMS meetings. |
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| Each time you travel, you can get reimbursed with one of [[https://www.physik.uzh.ch/en/internal/forms.html|these forms]] ("Dienstreise-Abrechnung"). | Each time you travel, you can get reimbursed with one of [[https://www.physik.uzh.ch/en/internal/forms.html|these forms]] ("Dienstreise-Abrechnung"). |
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| | Traveling by public transport in Switzerland is cheaper with [[https://www.sbb.ch/en/travelcards-and-tickets/railpasses/half-fare-travelcard.html|the half-fare pass]] (//Halbtax//). The half-fare pass can be reimbursed by the UZH, but only after your rail travel expenses have exceed double the cost of the half-fare pass. (This corresponds to about CHF 330–370, or at least four round trips between CERN and Zurich). |
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| Some rules for meals: | Some rules for meals: |
| * <wrap important>**Important**</wrap>: Make sure to [[http://www.students.uzh.ch/en/registration.html|enroll]] on time if you have a student visa/permit to get all the paperwork with both the University and Immigration Office in order. You will need to do this anyway if you want to follow courses for credits and eventually schedule your graduation. Enrollment also gives you student benefits at the mensa, ASVZ sport facilities, museums, etc. | * <wrap important>**Important**</wrap>: Make sure to [[http://www.students.uzh.ch/en/registration.html|enroll]] on time if you have a student visa/permit to get all the paperwork with both the University and Immigration Office in order. You will need to do this anyway if you want to follow courses for credits and eventually schedule your graduation. Enrollment also gives you student benefits at the mensa, ASVZ sport facilities, museums, etc. |
| * [[https://www.mnf.uzh.ch/dam/jcr:960266b1-0a30-4d8d-9b05-cd08a181d6d7/DO_TeilA_E_2017-12-07.pdf|General regulations for the Doctoral Program at the Science faculty]] (//[[https://www.mnf.uzh.ch/dam/jcr:8c52545a-181c-405f-8d01-9d6220f8e4df/DO_TeilA_2017-12_07.pdf|Promotionsordnung]]//) from [[https://www.mnf.uzh.ch/en/studium/reglemente.html#4|this MNF page]]. | * [[https://www.mnf.uzh.ch/dam/jcr:960266b1-0a30-4d8d-9b05-cd08a181d6d7/DO_TeilA_E_2017-12-07.pdf|General regulations for the Doctoral Program at the Science faculty]] (//[[https://www.mnf.uzh.ch/dam/jcr:8c52545a-181c-405f-8d01-9d6220f8e4df/DO_TeilA_2017-12_07.pdf|Promotionsordnung]]//) from [[https://www.mnf.uzh.ch/en/studium/reglemente.html#4|this MNF page]]. |
| | * [[https://www.physik.uzh.ch/en/study/Study-Degree-Programmes/phd.html|More information on the PhD program]] by the Physik Institut. |
| * [[http://www.mnf.uzh.ch/dam/jcr:be8f8c79-daea-4a7f-ae84-d0ffdf8487da/DO_PHY_E_2016-03-17.pdf|Regulations for the Doctoral Program Physics]] (//[[http://www.mnf.uzh.ch/dam/jcr:3f4b4845-aea5-4c56-bf70-250da4834d17/DO_PHY_2016_03_17.pdf|Ordnung zum Doktoratsprogramm Physik]]//) by [[https://www.mnf.uzh.ch/en/studium/reglemente.html#4|the MNF]]. | * [[http://www.mnf.uzh.ch/dam/jcr:be8f8c79-daea-4a7f-ae84-d0ffdf8487da/DO_PHY_E_2016-03-17.pdf|Regulations for the Doctoral Program Physics]] (//[[http://www.mnf.uzh.ch/dam/jcr:3f4b4845-aea5-4c56-bf70-250da4834d17/DO_PHY_2016_03_17.pdf|Ordnung zum Doktoratsprogramm Physik]]//) by [[https://www.mnf.uzh.ch/en/studium/reglemente.html#4|the MNF]]. |
| - During you PhD you have to collect at least **12 credit points** by going go to conference and schools yearly (1 point for attendance, extra 1 point for giving talk or presenting a poster). You can also obtain credits by taking classes or following seminars | - During you PhD you have to collect at least **12 credit points** by going go to conference and schools yearly (1 point for attendance, extra 1 point for giving talk or presenting a poster). You can also obtain credits by taking classes or following seminars |
| * There are many **schools** to choose from: [[https://twiki.cern.ch/twiki/bin/viewauth/CMS/CMSschoolsCommittee|list of CMS schools]], [[http://physicschool.web.cern.ch/PhysicSchool/|CERN schools]], [[https://scnat.ch/en/uuid/i/e5acfba4-389f-52dc-a868-3e75b69ab498-CHIPP_Winter_Schools|CHIPP Winter school]] ([[https://indico.cern.ch/category/2724/|Indico]]), [[https://inspirehep.net/conferences?size=25&page=1&start_date=all&sort=dateasc&q=series.name%3A%22ESHEP%22|European HEP Schools]], [[https://hcpss.web.cern.ch|Hadron Collider Summer School]], ... | * There are many **schools** to choose from: [[https://twiki.cern.ch/twiki/bin/viewauth/CMS/CMSschoolsCommittee|list of CMS schools]], [[http://physicschool.web.cern.ch/PhysicSchool/|CERN schools]], [[https://scnat.ch/en/uuid/i/e5acfba4-389f-52dc-a868-3e75b69ab498-CHIPP_Winter_Schools|CHIPP Winter school]] ([[https://indico.cern.ch/category/2724/|Indico]]), [[https://inspirehep.net/conferences?size=25&page=1&start_date=all&sort=dateasc&q=series.name%3A%22ESHEP%22|European HEP Schools]], [[https://hcpss.web.cern.ch|Hadron Collider Summer School]], ... |
| * [[https://cms-mgt-conferences.web.cern.ch/cms-mgt-conferences/Default.aspx|Cinco]] keeps tracks of available **talks at conferences**. Subscribe to [[https://hypernews.cern.ch/HyperNews/CMS/get/confAnnounce.html|the associated Hypernews e-mail list]] to stay on top. | * [[https://cms-mgt-conferences.web.cern.ch/cms-mgt-conferences/Default.aspx|Cinco]] keeps tracks of available **talks at conferences**. Subscribe to [[https://hypernews.cern.ch/HyperNews/CMS/get/confAnnounce.html|the associated Hypernews e-mail list]] to stay on top. |
| * You can find available **courses and seminars** in these catalogues: [[https://studentservices.uzh.ch/uzh/anonym/vvz/index.html?sap-language=EN&sap-ui-language=EN|UZH Course catalogue]], [[http://www.physik.uzh.ch/en/study/lecturematerial.html|Physics lecture materials]], [[http://www.vvz.ethz.ch/Vorlesungsverzeichnis/|ETH course catalogue]] (ETH-only courses requires you to register as a "[[https://ethz.ch/en/studies/non-degree-courses/special-students/special-students-university-of-zurich.html|special student]]"). | * You can find available **courses and seminars** in these catalogues: [[https://studentservices.uzh.ch/uzh/anonym/vvz/index.html?sap-language=EN&sap-ui-language=EN|UZH Course catalogue]], [[http://www.physik.uzh.ch/en/study/lecturematerial.html|Physics lecture materials]]. In the catalogue, click through "Faculty of Science" > "Doctorate Faculty of Science" > "Physics" and look for the version of a course that has a course code ending in "DP", so you do not need to take an exam. |
| | * Note you can also register as a "[[https://ethz.ch/en/studies/non-degree-courses/special-students/special-students-university-of-zurich.html|special student]]" at the ETH for more courses: [[http://www.vvz.ethz.ch/Vorlesungsverzeichnis/|ETH course catalogue]]. |
| - Each semester you can be assigned to teach exercise classes, assist lectures, or oversee labs. You should cover at least 100 hours, and no more than 420 hours. | - Each semester you can be assigned to teach exercise classes, assist lectures, or oversee labs. You should cover at least 100 hours, and no more than 420 hours. |
| - You are obliged to present at least once in **the annual UZH-[[https://indico.phys.ethz.ch/category/2/|ETH]]-[[https://indico.psi.ch/category/402/|PSI]] PhD seminar** (1 credit for attendance, 1 credit for a presentation). | - You are obliged to present at least once in **the annual UZH-[[https://indico.phys.ethz.ch/category/2/|ETH]]-[[https://indico.psi.ch/category/402/|PSI]] PhD seminar** (1 credit for attendance, 1 credit for a presentation). |
| - You are obliged to attend **[[https://www.physik.uzh.ch/en/seminars/tpseminar|the weekly research seminars]]** (no credits). | - You are obliged to attend **[[https://www.physik.uzh.ch/en/seminars/tpseminar|the weekly research seminars]]** (no credits). |
| - Every year you need to organize your **annual PhD Committee Meeting**, and upload the [[https://www.uzh.ch/cmsssl/physik/dam/jcr:f9f086f8-3002-4edb-b41c-bcba02af3abb/minutes_meeting_of_doctoral_committee.pdf|minutes]]. | - Every year you need to organize your **annual PhD Committee Meeting**, and upload the [[https://www.uzh.ch/cmsssl/physik/dam/jcr:f9f086f8-3002-4edb-b41c-bcba02af3abb/minutes_meeting_of_doctoral_committee.pdf|minutes]]. |
| * You need to keep track of your progress on the [[https://studentadmin.mnf.uzh.ch/|PhD Administration System]]. Instructions can be found {{newcomers:phd_admin.pdf|here}}. Examples of the list {{newcomers:uzh_phd_credits_template.pages|of earned credits}} and {{newcomers:uzh_phd_teaching_template.pages|of teaching hours}}. | * You need to keep track of your progress on the [[https://studentadmin.mnf.uzh.ch/|PhD Administration Tool]]. Instructions can be found {{newcomers:phd_admin.pdf|here}}. |
| * Each time you travel, you can get reimbursed see [[#reimbursements|above]]. | * Each time you travel, you can get reimbursed, including for a half-fare card, see [[#reimbursements|above]]. |
| * Traveling by public transport in Zurich and Switzerland is cheaper with [[https://www.sbb.ch/en/travelcards-and-tickets/railpasses/half-fare-travelcard.html|the half-fare pass]] (//Halbtax//). The half-fare pass can be reimbursed by the UZH, but only after your rail travel expenses have exceed double the cost of the half-fare pass. (This corresponds to about CHF 330–370, or at least four round trips between CERN and Zurich). | |
| * For access to the academic sport facilities, see [[https://asvz.ch/en|ASVZ]]. | * For access to the academic sport facilities, see [[https://asvz.ch/en|ASVZ]]. |
| * UZH's //[[http://www.sprachenzentrum.uzh.ch|Sprachencentrum]]// offers language courses, e.g. [[https://www.sprachenzentrum.uzh.ch/en/angebot/Kursliste.html?sprachid=sprache:deutsch_daf&targetgpid=zielgruppe:doctorandUZH|German for PhD students]] or [[https://www.sprachenzentrum.uzh.ch/en/angebot/Kursliste.html?sprachid=sprache:deutsch_daf&targetgpid=zielgruppe:wisenschaftlichUZH|for post-docs]]. Make sure you enroll as soon as the registrations open, fills up immediately. Some courses are worth ECTS credits, but do not count towards the 12 needed for the PhD. PhD students and post-docs need to pay out of their own pocket, but in some cases they may be reimbursed by the UZH if they pass the German or French course (please confirm with the Monika from the physics secretariat). | * UZH's //[[http://www.sprachenzentrum.uzh.ch|Sprachencentrum]]// offers language courses, e.g. [[https://www.sprachenzentrum.uzh.ch/en/angebot/Kursliste.html?sprachid=sprache:deutsch_daf&targetgpid=zielgruppe:doctorandUZH|German for PhD students]] or [[https://www.sprachenzentrum.uzh.ch/en/angebot/Kursliste.html?sprachid=sprache:deutsch_daf&targetgpid=zielgruppe:wisenschaftlichUZH|for post-docs]]. Make sure you enroll as soon as the registrations open, fills up immediately. Some courses are worth ECTS credits, but do not count towards the 12 needed for the PhD. PhD students and post-docs need to pay out of their own pocket, but in some cases they may be reimbursed by the UZH if they pass the German or French course (please confirm with the Monika from the physics secretariat). |
| * More general information for PhD students and post-doc is given in [[https://www.grc.uzh.ch/phd-postdoc/PhD_Guide_en.pdf|the International PhD Student guide]] by the UZH. | * More general information for PhD students and post-doc is given in [[https://www.grc.uzh.ch/phd-postdoc/PhD_Guide_en.pdf|the International PhD Student guide]] by the UZH. |
| | * To **graduate**: |
| | * Read again carefully the [[https://www.mnf.uzh.ch/en/studium/phd/checkliste-fuer-doktorierende.html|MNF checklist for PhD students]]. |
| | * [[newcomers:exam|Tips for the closed exam/discussion of the Master or PhD defense]]. |
| | * Before including unapproved results with CMS data and simulation, please read [[https://twiki.cern.ch/twiki/bin/view/CMS/PhysicsApprovals#Thesis_endorsement|this TWiki]]. |
| | * For a LaTeX template of the thesis see below. |
| | * You can submit your thesis to [[https://cds.cern.ch/submit?ln=en&doctype=CTH|CDS]] and [[https://cms.cern.ch/iCMS/jsp/iCMS.jsp?mode=single&part=publications|iCMS]] ("New Thesis"). |
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| | === Teaching duties === |
| | |
| | Each PhD student has teaching studies as outlined in the general regulations (linked above): |
| | * Min. 100 hours. |
| | * Max. 420 hours. |
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| | In the Student Admin tool (link above) you have to enter the number of hours you spend on teaching during you PhD. This is one of the milestones towards you graduation. Before you can book the date of your defense, your supervisor (i.e. Ben, Florencia, ...) has to approve your numbers. |
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| | <wrap tip>__Protip__</wrap>: Try to keep your hours in the Student Admin Tool updated every 1–2 semesters, and same for the credit points. |
| | |
| | To give a rough rule of thumb for calculating your hours to enter into the Student Admin tool: |
| | * **Problem solving classes** (typically ~80 hours): |
| | * contact hours (x3 if you have to correct/mark students solutions+book keeping, x2 if students may hand in but do not have to) |
| | * + 2-3 hours for your own preparation for every problem set |
| | * + 5-10 hours for exam supervision and grading (you know best this part) |
| | * **Student labs** (typically ~60 hours): |
| | * contact hours (x3 if you have to correct/mark students solutions) |
| | * + 2-3 hours for training each experiment you teach |
| | * + 5 hours exam supervision if you are involved |
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| ==== UZH style ==== | ==== UZH style ==== |
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| * The Physics institute provides UZH corporate design templates for presentations, publications, etc. [[https://www.physik.uzh.ch/en/internal/corporatedesign.html|here]]:\\ [[https://www.physik.uzh.ch/en]] > ''Internal Information'' > ''Corporate Design UZH'' (may require log-in, or UZH network / VPN). | * The Physik Institut provides UZH corporate design templates for presentations, publications, etc. [[https://www.physik.uzh.ch/en/internal/corporatedesign.html|here]]:\\ [[https://www.physik.uzh.ch/en]] > ''Internal Information'' > ''Corporate Design UZH'' (may require log-in, or UZH network / VPN). |
| * For the PhD dissertation you have to use the official title page (Word document) linked [[https://www.mnf.uzh.ch/en/studium/phd/checkliste-fuer-doktorierende.html|here]]. | * For the PhD dissertation you have to use the official title page (Word document) downloadable from [[https://www.mnf.uzh.ch/en/studium/phd/checkliste-fuer-doktorierende.html|here]]. |
| * A **template for a PhD dissertation** with a LaTeX version of the official title page, and more material like the usual CMS detector figures can be found [[https://github.com/IzaakWN/PhDThesisTemplateUZHCMS/|here]]. | * A **template for a PhD dissertation** with a LaTeX version of the official title page, and more material like the usual CMS detector figures can be found [[https://github.com/IzaakWN/PhDThesisTemplateUZHCMS/|here]]. |
| * For **Master's theses** and **PhD dissertations** you can also find LaTeX template [[https://www.physik.uzh.ch/en/study/Counselling-and-forms/formulare.htm|here]] from the Physics Institute, or [[http://www.cl.uzh.ch/dam/jcr:00000000-0638-fb4f-ffff-ffff86dc40c6/clvorlage2014.tar.gz|here]] from the [[http://www.cl.uzh.ch/de/studies/teaching/proof-accomplishment/master-thesis.html|Computer Linguistics]] (2014). | * For **Master's theses** and **PhD dissertations** you can also find LaTeX template [[https://www.physik.uzh.ch/en/study/Counselling-and-forms/formulare.htm|here]] from the Physik Institut, or [[http://www.cl.uzh.ch/dam/jcr:00000000-0638-fb4f-ffff-ffff86dc40c6/clvorlage2014.tar.gz|here]] from the [[http://www.cl.uzh.ch/de/studies/teaching/proof-accomplishment/master-thesis.html|Computer Linguistics]] (2014). |
| ===== More information ===== | ===== More information ===== |
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| * [[cern:website|This page]] explains how you make a personal website on CERN and share documents on it via your ''/afs'' or ''/eos'' directory. | * [[cern:website|This page]] explains how you make a personal website on CERN and share documents on it via your ''/afs'' or ''/eos'' directory. |
| * [[https://cern.ch/computersecuritycourse|CERN's Computer Security Course]], [[https://security.web.cern.ch/security/recommendations/en/how_to_secure_your_pc.shtml#l2|CERN's anti-virus software]] | * [[https://cern.ch/computersecuritycourse|CERN's Computer Security Course]], [[https://security.web.cern.ch/security/recommendations/en/how_to_secure_your_pc.shtml#l2|CERN's anti-virus software]] |
| * If you are at the end: [[newcomers:exam|Master or PhD defense]]. | |
